Travel Coordinator

DESCRIPTION

The ROSEN Group was founded in 1981 by Hermann Rosen and has grown organically and exponentially since then, becoming a global industry leader.  Over the last decades, ROSEN has grown rapidly and is today a worldwide technology group that operates in more than 120 countries with over 4,200 employees.  You can be a part of securing the safe supply of energy to people and businesses across the globe and help us all move towards an attainable and sustainable future.  It is our ambition, above anything else, to contribute to a world where critical infrastructure and the supply of energy is not only efficient, but also protected and reliable.  
 
 Come join our growing team!

For more information about ROSEN go to www.rosen-group.com.

ROSEN is looking for a Travel Coordinator that will be based in Houston, TX.  This position reports directly to the NDIA Business Line Manager and will be part of the NDIA team.  
 
What role you will play in our team
The Travel Coordinator is responsible for organizing and supporting all aspects of company travel, including booking transportation and accommodations, ensuring compliance with travel policies, and maintaining accurate travel records. This role also handles administrative financial duties such as processing payroll, generating and tracking invoices, and ensuring timely retrieval and submission of payment documents. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities in a fast-paced environment.
 

Responsibilities:

What will I be doing?
•    Coordinate, plan, organize and administrate all travel related services like transport and accommodation with consideration of health & safety and efficiency
•    S/he is responsible to take special focus on the high demand on discreetness and integrity
•    Obtain and administer all travel related documents like visa, insurances, licenses certificates of vaccination and hand over these documents to the demanding parties like traveler, service provider and authorities.
•    Verify service provider invoices and preliminary entry.
•    Maintaining all travel data (e.g. cost, destinations, times, etc.) in business software.
•    Generate region invoicing weekly
•    Generate end of month accruals and deferrals
•    Post customer payments. Post revenues by verifying and entering transactions. 
•    Update and maintain receivables by totally unpaid invoices. 
 

REQUIREMENTS

What are we looking for?
•    High School Diploma or GED required
•    A minimum of 2 years of experience in a travel related business environment
•    Prior travel coordination experience

Qualification or Skills:

•    Excellent communication skills and able to interact effectively with individuals at all levels of the organization with a high level of cultural sensitivity
•    Proactive, highly organized and good geographical skills
•    Have excellent customer relations skills
•    Work individually, as well as in a team environment with minimum supervision
•    Must have strong organization and time management skills.
•    High ability to multi-task with little margin for error
•    Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) 
•    Excellent written and verbal communications skills.
•    Self-motivated with the ability to work independently and within a team.

OUR OFFER

In addition to competitive pay, you are also eligible for most of the following benefits from Day One:
 
•    Medical - 2 PPO plans & 1 High Deductible (HDHP) with a Health Savings Account (HSA)
•    Dental - Covered at 100% for employee & dependents
•    Vision - Covered at 100% for employee & dependents 
•    401K with a 5% matching employer contribution
•    Company paid basic Life Insurance, Short Term Disability / Long Term Disability 
•    Flexible Spending Accounts
•    Generous Vacation Plan & Paid Time Off (PTO)
•    Employee Assistance Program 
•    Access to employee  resource groups
•    Maternity  & Parental Leave 
•    Fertility, adoption and surrogacy benefits
•    32 hours paid Volunteer Time Off 
•    Hybrid working environment for certain positions
•    Annual merit  & career advancement increases
•    Leadership growth & professional development opportunities 
•    Tuition Reimbursement