Proposals & Contracts Administrator

Description

The ROSEN Group is a global leader in providing cutting-edge solutions in all areas of the integrity process chain. Since its origins as a one-man business in 1981, ROSEN has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries. You can be a part of securing the safe supply of energy to people and businesses across the globe and help us all move towards an attainable and sustainable future.  It is our ambition, above anything else, to contribute to a world where critical infrastructure and the supply of energy is not only efficient, but also protected and reliable.  

Come join our growing team!  For more information about ROSEN go to www.rosen-group.com.

ROSEN is looking for a Proposals & Contracts Administrator that will be based in Houston, TX.  This position reports directly to the Head of Proposals & Contracts and will be part of the Proposals & Contracts team.  
 
What role you will play in our team

The successful candidate will support commercial operations by performing data entry, maintaining and improving data quality, generating reports for commercial opportunities, and managing contract records. This role is responsible for ensuring the accuracy, completeness, and compliance of data and contractual documentation while supporting reporting and business decision-making processes..

What will I be doing?

Including but not limited to:

•    Collaborate with the commercial team with pricing documentation, cost estimates, and supporting proposal materials
•    Coordinate with internal departments, including Sales, Operations, Finance, Legal, and Project Management, to gather supporting document responses and information.
•    Serve as assistance to Proposal Specialists regarding data entry into the various software applications.
•    Engage stakeholders through proactive outreach, including telephone conversations, virtual meetings, and written correspondence.
•    Track contract execution, signatures, effective dates, expiration dates, and renewal deadlines.
•    Update contract databases, spread sheets, and document management systems.
•    Collaborate with  Pricing  Manager and Sales Managers to develop, update and maintain customer specific and general-purpose account and pricing matrices.
•    Perform vital quality checks on submitted pricing to identify anomalies and then escalate for review and correction, where required.
•    Manage all entries of Budgets into the ROSEN proprietary software applications.
•    Monitor quality of Line/Service data element entries; identify deviations or anomalies and collaborate with Proposal Specialist to remedy.
•    Examine service portfolio and proposal entries for accuracy.
•    Prepare KPI and other designated reports for Department Manager.
•    Ensure compliance with workflows and processes in order to meet company expectations and objectives.
•    Prepare documents utilizing standard software applications.
•    Adopt digitization efforts and assist in the maintenance of accurate and complete digital files.
•    Demonstrate willingness and ability to cross-train throughout the department.
•    Other tasks as directed.

What are we looking for?

•    Associate's or Bachelor's degree in Business Administration, Administrative Services, Data Management, Information Technology, or a related field. Equivalent experience may be considered in lieu of formal education, including three or more years of experience in a business development, sales, proposal, or commercial support environment.

•    Minimum of three years of experience in a professional business setting, preferably within the Oil & Gas, Manufacturing, Energy, or similar industries.

•    Strong verbal and written communication skills, with the ability to interact professionally with internal and external stakeholders.

•    Advanced proficiency in Microsoft Office Suite, particularly Excel and Outlook.

•    Experience working in digital document management systems and electronic record-keeping environments.

•    Excellent keyboarding, data entry, proofreading, and editing skills, with a strong attention to detail and a commitment to data accuracy.

•    Demonstrated ability to manage multiple priorities, maintain organized records, and produce high-quality work in a fast-paced professional environment.

•    Proactive communicator who is comfortable engaging stakeholders through phone conversations, virtual meetings, and written correspondence to obtain information, resolve issues, and support business objectives.

Additional Qualifications or Skills

Our Offer

In addition to competitive pay, you are also eligible for most of the following benefits from Day One:
 
•    Medical - 2 PPO plans & 1 High Deductible (HDHP) with a Health Savings Account (HSA)
•    Dental - Covered at 100% for employee & dependents
•    Vision - Covered at 100% for employee & dependents 
•    401K with a 5% matching employer contribution
•    Company paid basic Life Insurance, Short Term Disability / Long Term Disability 
•    Flexible Spending Accounts
•    Generous Vacation Plan & Paid Time Off (PTO)
•    Employee Assistance Program 
•    Access to employee  resource groups
•    Maternity  & Parental Leave 
•    Fertility, adoption and surrogacy benefits
•    32 hours paid Volunteer Time Off 
•    Hybrid working environment for certain positions
•    Annual merit  & career advancement increases
•    Leadership growth & professional development opportunities 
•    Tuition Reimbursement