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Proposal Specialist

DESCRIPTION

The ROSEN Group is a globally leading provider of cutting-edge solutions in all areas of the integrity process chain. Since its origins as a one-man business in 1981, ROSEN has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries.

ROSEN offers sophisticated and highly innovative products and services to the oil and gas and other engineering industries. ROSEN is an extended team of people with a passion for technology and innovation. We are always looking for young professionals as well as experienced employees.

Our ongoing organic growth results in career opportunities and gives our employees chances for further development and added experience.
For more information about ROSEN go to www.rosen-group.com.

 

ROSEN USA, based in Houston, TX seeks to employ a Proposal & Contract Administrator. The successful candidate will support acquisition process by preparing quotations and proposals, as well as facilitating the acquisition process to ensure standardization, timeliness and quality of submissions to the customer.

Responsibilities:

  • Under the direction of the PRC Lead, manage the proposal and quotation response process to develop and deliver a complete, compliant and competitive customer response.
  • Establish positive working relationships with assigned Sales Managers, Business Line Managers, Project Managers and Technical Solutions Specialists.
  • Review RFQ Workbook and process according to standardized work instructions.
  • Assign project and/or quote identification numbers.
  • Enter initial line and service data elements into the ROSEN proprietary software application.
  • Provide timely updates to line and service data elements within the ROSEN software applications as requested.
  • Schedule pre-bid and award meetings, ensuring all mandatory attendees are available.
  • Moderate and scribe notes during meetings; prepare and distribute meeting notes to all meeting invitees.
  • Coordinate commercial and technical responses from Sales Managers, Technical Solutions Specialists and Business Line Managers; standardize draft responses according to ROSEN proposal guidelines.
  • Proof and edit quotations and proposals to ensure accuracy and completeness of response.
  • Deliver draft responses to Sales Manager for review and approval make changes as identified after review.
  • Seek assistance from PRC Lead to resolve concerns or challenges with proposal delivery.
  • Deliver final proposal or quotation to Sale Manager for submission to customer.
  • Other tasks as assigned.

REQUIREMENTS

  • Achievement & Results Orientation  achieves results within the established timelines; understands and demonstrates that intentions, activities and results are not the same; expects/anticipates obstacles and prepares to overcome without excuses.
  • Organization & Planning able to focus on key priorities and ensure efforts proceed in an efficient and productive manner.
  • Customer Orientation personally demonstrates that customers are a high priority; identifies needs/expectations and responds to them in a timely and effective manner; anticipates and prevents delays; keeps customer informed and actively inquires about customer satisfaction.
  • Efficiency able to produce significant output with minimal wasted effort.
  • Attention to Detail does not let important details slip through cracks.
  • Enthusiasm exhibits passion and excitement over work objectives; able to inspire enthusiasm in others.
  • Proactivity able to appropriately self-direct with little to no supervision or prompting.
  • Teamwork  able to structure team activities appropriately, as well as demonstrate ability to contribute to the success of other collaborative working relationships.
  • Curiosity & Learning  is keen to develop and learn new things; makes it a practice to take charge of self-development by soliciting feedback, setting priorities and then acquiring or strengthening skills and knowledge.
  • Responsibility Sensing makes and fulfills commitments; has established a pattern of working deliberately and with foresight to meet reasonable deadlines; accepts responsibility and consequences for his/her actions.

 

 

Qualification or Skills:

  • Education  Associate Degree (optional) - preferred fields include, Business Administration, Administrative Services, Sales, Marketing, or other related. Three or more years experience in a professional business development/sales/proposal environment may also be substituted.
  • Experience preferred industries include Oil & Gas, Manufacturing, Asset Integrity, Technology or other similar.
  • Capabilities Excellent verbal and written skills; highly proficient in Microsoft Office suite products; highly proficient in working in digital document environments; highly proficient keyboard skills with low error rate; experience in a professional office environment; highly proficient in proof-reading and editing.

OUR OFFER

In addition to competitive pay, you are also eligible for most of the following benefits from Day One:
 
•    Medical - 2 PPO plans & 1 High Deductible (HDHP) with a Health Savings Account (HSA)
•    Dental - Covered at 100% for employee & dependents
•    Vision - Covered at 100% for employee & dependents 
•    401K with a 5% matching employer contribution
•    Company paid basic Life Insurance, Short Term Disability / Long Term Disability 
•    Flexible Spending Accounts
•    Generous Vacation Plan & Paid Time Off (PTO)
•    Employee Assistance Program 
•    Access to employee  resource groups
•    Maternity  & Parental Leave 
•    Fertility, adoption and surrogacy benefits
•    32 hours paid Volunteer Time Off 
•    Hybrid working environment for certain positions
•    Annual merit  & career advancement increases
•    Leadership growth & professional development opportunities 
•    Tuition Reimbursement
 

Benefits:

· Medical, Dental, and Vision Insurance

· Life Insurance

· Retirement Plan

· Health and Wellness Program

· Employee Assistance Program

· Education Assistance Program

· Short and Long Term Disability


Nearest Major Market: Houston

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