Receptionist

DESCRIPTION

The ROSEN Group is a globally leading provider of cutting-edge solutions in all areas of the integrity process chain. Since its origins as a one-man business in 1981, ROSEN has rapidly grown and continues to do so. The international technology group consists of a team of more than 4,000 employees operating in more than 120 countries.

ROSEN offers sophisticated and highly innovative products and services to the oil and gas and other engineering industries. ROSEN is an extended team of people with a passion for technology and innovation. Our ongoing organic growth results in career opportunities and gives our employees chances for further development and added experience. For more information about ROSEN go to www.rosen-group.com.

ROSEN USA, Inc. based in Columbus, OH seeks to employ a Receptionist for its office location in Columbus, OH. The experienced Receptionist will perform the day-to-day clerical and administrative functions at our Columbus location. The Receptionist will be the on-site go to person for facility related requirements, office coordination and administrative tasks as assigned by management.

Responsibilities:

• Greet and welcome visitors in a professional manner, determine the nature of their visit, and direct to them to appropriate person within the company.  Provide ROSEN Wi-Fi access if required.
• Maintain the office, reception and lobby area to ensure they are clean and organized, in collaboration with facilities management.
• Handle incoming and outgoing mail for the Columbus office.
• Coordinate and prepare shipments for pick-up and delivery for the Columbus location, as well as receive and distribute incoming shipments to the appropriate person.
• Coordinate and make travel arrangements for employees and visitors of the Columbus location:  flights, hotel accommodations, ground transportation, rental and fleet vehicles.
• Support Business Management with administrative tasks related to scheduling and registration of external conferences, seminars, workshops and training.
• Assist with departmental team event planning as requested.
• Set up conference calls as required, prepare and book conference rooms for meetings and in-house training as requested.
• Review employee expense reports (checking receipts/verify necessary documentation), assist with ROSEN Travel, and submit expense reports and other documents to the main Columbus office.
• Order, receive and stock office supplies for the office and break room area.
• Order stationery and business cards for office personnel.
• Arrange catering request orders for meetings/training sessions as required, ensuring the room is clean and stocked in advance. Ensure meeting organizer has returned the room to previous state afterwards.
• Provide departmental new-hire support.
• Coordinate and retrieve IT equipment/documents from main Columbus facility associated with IT requests.
• Book conference room through local property management and keep reservation log.
• Large and small scale printing and binding requests.
• Stock marketing material.
• Track and issue building key fobs to new hires and visitors.
• Work with facilities to manage vendors as required to manage costs.
• Ordering flowers and gift baskets in coordination with HR.
• Facility maintenance requests.
• Request service for coffee/vending machines.
• Guest log-in and log-out.
• Other duties as assigned by Management.

REQUIREMENTS

Local Columbus area applicants only, relocation and/or sponsorship not available.  

Qualification or Skills:

• High School Diploma or GED.
• 3-5 years’ prior office administration experience, strong knowledge of administrative procedures and practices.
• Proficient knowledge of Microsoft Word, Excel and Outlook.
• Ability to solve problems & look for improvements.
• Excellent organizational and prioritization skills.
• Superior written and verbal English communication skills.
• Professional manner and appearance, excellent customer service and interpersonal skills.
• Strong attention to detail, ability to work on a computer for extended periods of time.
• Able to work independently with little supervision, effective team contributor and member.
• Ability to maintain confidentiality at all times.
• Understanding about the company’s mission, vision, goals and basic understanding of products and services.

OUR OFFER

In addition to competitive pay, you are also eligible for most of the following benefits from Day One:
 
•    Medical - 2 PPO plans & 1 High Deductible (HDHP) with a Health Savings Account (HSA)
•    Dental - Covered at 100% for employee & dependents
•    Vision - Covered at 100% for employee & dependents 
•    401K with a 5% matching employer contribution
•    Company paid basic Life Insurance, Short Term Disability / Long Term Disability 
•    Flexible Spending Accounts
•    Generous Vacation Plan & Paid Time Off (PTO)
•    Employee Assistance Program 
•    Access to employee  resource groups
•    Maternity  & Parental Leave 
•    Fertility, adoption and surrogacy benefits
•    32 hours paid Volunteer Time Off 
•    Hybrid working environment for certain positions
•    Annual merit  & career advancement increases
•    Leadership growth & professional development opportunities 
•    Tuition Reimbursement